Definitions

The Company 

Is Inner Sanctum – Pilton Ltd.  It is also anyone working for Inner Sanctum Pilton. This includes the director, Lizzie Spooner, as well as any person who works with them. All Inner Sanctum - Pilton crew will be wearing an Inner Sanctum Crew wristband, an Inner Sanctum - Pilton badge or T-shirt to easily identify them.

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The Client

Is you, or the person taking out the booking and therefore entering into a legal agreement with The Company. This contract begins once you start paying for your booking so please read all of these terms and conditions before paying as once you do so you have entered into a legally binding contract between you and The Company.  The person who makes the booking is THE CLIENT and is responsible for the behaviour and actions of every person who is included in the same booking. 

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Booking Form

Is the online booking form found on our website with the initial booking information

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Client Questionnaire

Is the additional client request form that is completed by the client to ensure we provide everything they require during their stay with us. It is The Clients responsibility to ensure they have permission to provide personal information for everyone under the same booking. It is The Clients responsibility to check with everyone in the booking that their likes and preferences and allergies or special needs and requirements are noted on the Client Questionnaire.

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Hire period

Is the period of time our client is hiring the pitch and making use of our equipment, from the first day to the last as indicated on the booking form -  and is the period of time the client is responsible for such equipment, also abiding by our terms and conditions during that time.

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Hire charge

Is the overall price for the hired area during the hire period.

 Any extra charges incurred are payable on demand during the hire period.

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Equipment

Is everything in the camp that is owned by or hired through the Company, including lighting, chairs, fire bowls etc.

Also included in equipment is any of the additional services the company provides for the use of the client, for example, hot tubs, washing facilities, bar, dressing rooms, shuttle bus service, and everything in the camp owned by The Company.

 

 

GENERAL TERMS AND CONDITIONS:

(FOR OUR 'EARLY BIRD' OFFERS PLEASE SEE THE FOOTER OF THIS PAGE FOR ADDITIONAL INFORMATION)

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1. The Client must bring their own tents or campervans and camping gear.

2. Food and drinks are provided by food trucks in the Sanctum village (extra fees apply).

3. The company will provide a 5mx5m area for the Pitch Your Own. You can put more than one tent in each pitch as long as no guy ropes or anything else extends past the designated area.

4. The Company will provide a 7mx7m area for The Campervan pitch. Awnings are aloowed if they are within this area with no guy ropes extending past the pitch.

5. The Client prove they have a valid Glastonbury festival ticket prior to arriving at our camp. Failure to do this will result in a cancellation of your booking and NO refund will be issued.

6. A client who books a campervan or Pitch Your Own will be pitched in a private area of the camp called "Sanctum Village".

7. "Sanctum Village" has shared toilet & shower facilities. "Sanctum Village" has a friendly and dedicated security team to ensure this area is kept private and safe. Sanctum Village has it's own wristband so security and staff can easily identify them. 

8. "Sanctum Village" has it's own Dressing rooms and Wellbeing area that operates on a cash/card basis. 

9. Sanctum village has use of the free festival shuttle 24hrs.

10. The Company is not affiliated with Glastonbury festival and the camp is located outside of the festival.

11. To secure the booking the client needs to complete the online booking form.FULL PAYMENT is optional however there is the option of paying in installments. Any remaining balances will be invoiced to The Client before the end of March 2025. Any bookings made after this time will require full payment at the time of booking. Once the payment is made the client is entering into a legal binding contract between themselves and The Company and are agreeing to abide by the rules set out in these Terms and Conditions.

12. No personal information is shared with third parties.

13. Full refunds (minus a small fee of £30 to cover administration fees) are offered for any cancellations made before December 01st 2024. See no.71 onwards below for further information regarding any cancellations.

14. At the time of booking, we ask you to make carpark reservations as well as your accommodation choice. Please note, if you need to make changes to your booking then we need you to write to us via email to innersanctumpilton@gmail.com to confirm these changes. We cannot guarantee we will be able to make the changes, for example if you need an extra pitch for your group we can only add this to your booking if there is availability.

15. These terms and conditions may be altered at any time, please be aware of the most recent ones, which will be displayed on our website.

16. Any extra charges incurred are payable on demand during the hire period, for example food and drinks, massage etc. A list of services is available upon request. An up to date list of services will be made available from the Company and this can change at any time, however the Company sets out to provide everything as promised on the website. Only under extreme circumstances will the services be altered or withdrawn.

17. Bookings will only be accepted by completing the online booking form and any additional paperwork given to the client from the company.  The Company will only accept written confirmation for bookings of any sort so please dont' rely on verbal communication as the final booking. The client will be informed via email with written confirmation from the company when the booking is confirmed.

18. The Company reserves the right to refuse any booking application with supporting reasons.

19. It is the Clients responsibility to check all given information on all booking forms to ensure that the information is correct and up to date. The Company will not be held responsible for incorrect information given to them from the Client. 

20. The Client agrees to adhere to the following expectations:

21. The Client will arrive on the agreed day after midday and vacate on the agreed day before midday as set out at the time of booking.

22. No pets (unless Guide Dogs and previously arranged with The Company) are allowed to accompany the Client to the Company’s campsite. No other animals are allowed on site with The Client or anyone in their booking.

23. The principle Client who made the booking will be held responsible for all persons in the booking. The principle Client will be held responsible for all actions and behaviour of all persons included in the booking.

24. The Client and all persons in their booking will respect others and respect the privacy of other guests at the campsite.

25. One car park pass is offered per pitch booked. The Company is not obliged to offer additional vehicle passes and has the right to refuse such a request. Once the car is parked in the designated car park area, it can only be moved on Monday 30th June 2025 unless agreed in writing with The Company prior to the start of the hire period. All guests agree to leave the camp before midday on Monday 30th June 2025.

26. The Client agrees to The Company's NO SMOKING inside the tents policy, & agrees that if they do smoke it is further than 2m from any tent.

27. NO gazebos are allowed and will be removed by security if attempted to be used.

28. Any damage caused by The Client to equipment belonging to The Company will be invoiced and The Client agrees to pay for any damage caused.

29. No open flames or cooking equipment is permitted on site by our guests. No smoking is permitted inside any of the tents or other structures. 

30. No glass is allowed on site or into Glastonbury Festival. The Client is only permitted to bring food and drink for their own consumption. No casual vending is permitted.

31. Whilst The Company will always do its best to ensure that you enjoy the use of camp, The Company cannot be held responsible for extreme weather conditions and the impact this may have on campers.

32. The Company or any of their suppliers will not be responsible for any injury or damage to 
persons/property whilst they are at Inner Sanctum PIlton Ltd.  The Company or their suppliers will not be liable for any direct, indirect or consequential loss, damage or additional costs that may
 arise as a result of The Company or any of our suppliers being in default of the performance of its duties.


33. The Client is responsible for everyone in their group booking and  The Client will respect and behave appropirately within all communal areas and tents on site that they may come into contact with.

34. The Client should adhere to noise level regulation as regards to music/sound systems: no loud music will be allowed between 2am and 10am. If The Client is asked to lower levels on sound systems and the Client does not comply, the Company reserves the right to remove sound systems and return it at check out.

35. The Client is responsible for reporting any allergies to the food and drinks vendors that they have and The Company is in no way responsible for any issues related to this.

36. FREE MOBILE PHONE CHARGING SERVICE: Our guests are welcome to use the plug sockets within our communal areas for the purpose of charging their mobile phones.  No other device is permitted and The Company will not be held responsible for any loss or damage caused to personal belongings of any kind. The Client can make use of the Mobile Phone cahrging lockers (extra fee applies).

37. HOT TUB & SAUNA:  The HOT TUB and sauna will be managed by a professionsl and dedicated team.  Each guests must book their spa session in advance and we cannot guarantee the time slot they desire will be available.  The Company will not be held responsible for any children who use the hot tub. Children are the sole responsibility of the adult who accompanies the child to the campsite and The Company expect well behaved children and adults alike when using the equipment.

38. Everyone using the hot tubs will behave appropriately and safely and anyone mis-using the equipment will be verbally warned by The Company and asked to leave if they need to be warned again.

39.  The Client uses the hot tub at their own risk. 

40. It is advised that anyone who is pregnant avoids using the hot tub.

41. No food is permitted in or near the hot tubs.

42. The Client will wear swimwear when in the tub and avoid the use of makeup or oily moisturiser  or suncream.​​

43. PAYMENT: At the time of booking The Client will pay either the full amount or opt for the deposit installment plan. Any additional extra's can be added via email to lizzie@innersanctum-pilton.co.uk and confirmed via email to The Client from The Company.

44. DEPOSIT / SUBSCRIPTION PLAN: If the Client opts for a subscription plan they are agreeing to pay an initial deposit at the time of booking and then monthly installments until the overall cost of their booking is paid. The deadline for the last monthly instalment should be March 2025. The Company will automatically take the monthly fee on the same date each month from the same bank account details that were given at the time of the initial booking. The Company will take payment automatically until the end of the subscription, or when the full payment for the booking has been paid.

45. MISSED PAYMENTS: Any missed payments will mean A) The Client will be informed and payment will be taken at a later date or A termination of the contract and the booking will be cancelled with no refund given unless The Client writes to lizzie@innersanctum-pilton.co.uk within 7 days of the missed payment. Or B) If The Client writes to lizzie@innersanctum-pilton.co.uk within 7 days of the missed payment then The Company may decide to keep the booking with a new aggreement for payment in place. 

46. The Company will confirm the booking via email once the full payment is paid.

47. The Client is bound by these terms and conditions once the first payment is received.

48. The Company suggests everyone in the booking read and agree to abide by these terms and conditions.

49. Payment can be made via our website with all major credit/debit cards. We also accept BACS payment or Paypal. Any PayPal payments will incur the Paypal fee of which The Client will pay. Please write to us in an email to lizzie@innersanctum-pilton.co.uk  to request this service.

50. CANCELLATION: In the event of The Client wishing to cancel the booking then The Company can give a full refund (minus a £30 administration fee ) if the booking is cancelled before December 01st 2024.  

51. The Client must write to The Company to cancel the booking using the following email address: lizzie@innersanctum-pilton.co.uk. See details below on charges.

52. The payable cancellation fee between December 02nd 2024 - March 25th 2025 is 25% of the overall price of your booking. Any cancellations made after March 25th 2025 is 100% of the hire charges, therefore no refund will be given and any outstanding installments will continue to be taken. Please note, refunds may take up to 7 working days to appear in your bank account.

53. If for any reason The Company has to cancel the booking, they will return the full amount paid for the booking to The Client, UNLESS it is cancelled due to Covid 19 or any other Goverment inforcements see note 94 for The Companys Force majeure and in which case The Company will keep the funds and the booking will be kept for the new date for the event.

54. The Client is responsible for any damage and/or loss caused to the Company’s Equipment by their acts and behaviour. The Client further agrees to compensate for any costs or liabilities arising from the Clients actions or the actions of any person in their booking.  Please note our security team will only allow those with a valid Inner Sanctum Village 2025 wristband and anyone found to have entered without permission will be removed by security. The Client who is assoiciated with anyone not permitted on site will invoiced for any damage caused if any. 

55. LOSS OR DAMAGE TO THE CLIENT: All of the Client’s possessions are the sole responsibility of the Client. Any of the Clients belongings, stored, carried or otherwise in the responsible care of the Company shall be done so at the Clients own risk at all times.

56. The Company does not take any responsibility for any loss or theft of the Client’s belongings.

57. The Company will not refund or reimburse any money to The Client for any loss or theft that may incur.

58. CLIENT BEHAVIOUR: It is the responsibility of The Client and all those in their booking to behave approprately throughout the whole time they are on site at Inner Sanctum Pilton , this includes when using the shuttle bus and going to and from the festival on foot. You will not cause offence to the company or its employees or behave in an innapropriate way or cause offence or danger to others, or behave in a way that risks damage to property belonging to others (including but not limited to drunkenness).

59. The company has the right to cancel your booking at any time if;

60. You behave in a manner that will be, in our opinion, detrimental to the enjoyment of other guests, local residents or The Company staff or sub-contractors and/or causes distress or you behave in our opinion inappropriately, or cause The Company to be concerned about our equipment, service or any of our products.

61. Whilst at our campsite you behave in what we believe as inappropriate or causes offence or danger to others or which risks damage to property belonging to others (including but not limited to drunkenness).

 

IN WHICH CASE you will not receive any refunds of any kind and you will need to leave the campsite when The Company specifically tell you to. Any damage caused will be invoiced to you and the main Client who made the booking directly.

 

FORCE MAJEURE

94. While every effort will be made by the Company to carry out it's duties the Company will not be held responsible for any Act of God, War, Strikes, Riots, Lockouts or any other disturbances: Fire, Flood, Storm, Gale and Tempest restrictions on the use of Transport, Fuel or Power, Requisitioning Storage of material or transport or any other cause beyond the control of the Company.

 

DATA PROTECTION

95. By submitting a Booking Request on this Website, you consent to us processing your personal data in accordance with our Data Protection and Privacy Statement. See Below.

 

GOVERNING LAW

96.  The Company abides by the Law of The United Kingdom and any dispute arising hereunder shall be submitted to the exclusive jurisdiction of the courts of United Kingdom.

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PRIVACY POLICY as of October 07th 2022

This privacy policy applies to THE CLIENT who makes a booking via our website and THE COMPANY, Inner Sanctum – Pilton.

 

This policy applies to the data that you provide us via our booking system / website and is for the use of your booking for Inner Sanctum – Pilton.

 

This policy is equally as important as the information that can be found within our terms and conditions as stated in the above document and titled Terms and Conditions. This PRIVACY POLICY document uses the same terms as stated in the terms and conditions statement above.

 

Please be aware of all the information set out in our terms and conditions and be aware that once the booking form is made then we take your personal information very seriously and will never share with any third parties.

 

The information that you give to us for your booking is for the sole purpose of ensuring you get the best experience from joining us at Inner Sanctum – Pilton and therefore we give you everything you require that you give details about via our booking system.

 

We will only share relevant information to our employees and Inner Sanctum – Pilton team such as the following:

 

Name, age if under 18, vehicle registration number required for car park.

 

Any other personal information such as bank details is not stored by us and any other information you give to us via our booking form remains with us until your booking is terminated.

 

We only ask you for the personal information set out in the booking form and will only use email addresses and names for future promotional emails should we feel you may be interested. You are able to opt out of this at any time.

 

Should you require any other information or wish to change the information that you give to us you are able to email us and change any details in writing.

 

We will never sell or share your personal information.

 

Inner Sanctum Pilton Ltd may change this privacy policy at any time and will let you know of any changes should you decide to make a booking with us.

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EARLY BIRD OFFERS - TERMS & CONDITIONS:

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All guests at Inner Sanctum agree to abide by the general terms and conditions set out above. Early Bird terms and conditions are set out below:

1. The company's Early Bird offer will be emailed to subcribers to the website and the offer is open from 9am on Saturday September 7th 2024 and closes on October 30th 2024 at 9am.

2. Once the booking has been made the Client is agreeing to abide by the terms and conditions set out above as well as these terms and conditions which are unique to the early bird offering.

3. Should the Client fail to get a valid Glastonbury Festival 2025 ticket then they must email lizzie@innersanctum-pilton.co.uk before December 01st 2024 to request a refund.  The Company will give a refund (minus a £30 admin fee). No Early Bird refunds will be given after December 01st 2024 and the early bird offer will not extend to the ticket resales.